Batch Posting Employee Timesheets

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Maintaining Timesheet Details

Use this procedure to maintain the details of timesheets in a batch. You can add, edit or delete timesheets.

Load the timesheet batch you want to review or edit.

Refer to "Recalling a Timesheet Batch".

Micronet displays the Job Timesheet Batch Entry screen showing any timesheets already entered in the batch.

If you want to:

add a timesheet to the batch, select the Add button
insert a timesheet in the batch, select the line below where you want the timesheet inserted then select the Insert button
delete a timesheet from the batch, select the timesheet then select the Delete button
edit a timesheet, double click on a timesheet or select a timesheet then press Enter.

If you selected to add, insert or edit a timesheet, Micronet displays the Enter Labour screen.

Complete the following fields:

	Field	Value
	Job No	Enter or select the job number to post against. Micronet displays the job description.
	Debtors No	Micronet displays the debtor associated with the selected job.
	Stage	Enter or select the job stage. For jobs with a single stage, this would be set to 1. You can delete this and enter another stage if required.
	Employee No	Enter or select the employee for this timesheet. Micronet displays the employee name/description on the following line. You can overwrite this line if you want to store free text information relating to this transaction posting. Text entered here is stored and can be displayed on job inquiries, job card and/or reports.
	Operation	Micronet displays the employee's default operation. You can change this if required.
	Date	Enter or select the date for this transaction.
	Actual Hours	Enter the actual hours the employee worked as a decimal of hours. For example, 15 minutes is entered as 0.25 or 30 minutes is entered as 0.50. To help you convert minutes to decimals, a table is provided under "Converting Times to Decimals"
	Bill Hours	Enter the number of hours you want to charge the customer for. This figure can be higher or lower than the Actual Hours and is multiplied by the Unit Charge shown below to determine the invoice amount (unless a Nett amount is to be entered on your invoice).
	Prepaid Hours	This field only applies if using the Micronet Plant + Maintenance system. If you have contracts with prepaid time, you can enter the amount of hours that should be deducted from your customer's contract.
	Overtime Rate	Select a rate to charge the customer – for example: Normal Time and a Half Double Public Holiday. Rates are setup in your MJC company configuration tables.
	Unit Charge	Micronet displays the charge per hour for the Operation/Overtime Rate combination selected above.
	Line Total	Micronet calculates and displays the Bill Hours x Unit Charge rate.

Optionally, if you want to:

display the employee's total hours, refer to "Enter Labour - Emp Total"
perform an inquiry on the employee, including their rates and jobs, refer to "Enter Labour - Inquiry"
perform an inquiry on the job, refer to "Enter Labour - Job Inq"
display any user defined questions for the labour line, refer to "Enter Labour - User Q".

When you have finished with the Enter Labour screen, select the Accept button or press F2.

Micronet redisplays the Enter Labour screen so you can enter timesheet data for another employee if required.

When you have finished entering timesheet data, select the Cancel button.

Micronet redisplays the Job Timesheet Batch Entry screen showing all timesheets entered in the batch.

Select FILE | EXIT.

Micronet redisplays the Job Timesheet Batch Control screen.

To complete the timesheet batch, refer to "Managing Completed Timesheet Batches".